My Gig Calendar
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Manage your gigs in one spot.

Send each musician their invitation, see who's in, put the gig on everyone's calendar, and keep track of who's been paid.

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Sat, Nov 14, 8:00 to 11:00 PM

Saturday night jazz trio

Dizzy's, San Diego

  • Nina Okafor

    Piano

    $275 Accepted

  • Ray Delgado

    Drums

    $275 Accepted

Notes for the band: two sets of standards. Load in by 7:30, dark clothes.

An example jazz trio gig with two invited musicians who have both accepted.

How it works

Band Leaders and Side Musicians both can use My Gig Calendar.

From the first booking to the end of the tax year, each gig moves through the same six steps.

  1. Create the gig

    Enter the date, the venue, the band name and notes for everyone once. That is the single source the whole band reads from.

    The new gig form with a title, band name, start and end times, venue and notes for the musicians

  2. Invite the musicians

    Choose players from your musician list and set each one's pay. They get an invitation by text or email with the when, the where and what they will earn, and answer yes or no.

    A gig invitation from the band leader with the date, a map link to the venue, the pay, notes for the band, calendar buttons and yes or no buttons

  3. See who can make it

    Every answer lands on the gig as it comes in. Open any gig to see who accepted, who has not answered yet, and who you still need to find.

    A list of upcoming gigs with one opened to show each musician's response

  4. Put it on your calendar

    Once the band is booked, add the gig to Apple, Outlook or Google Calendar with one click. Leaders and musicians both get the button.

    Saturday night jazz trio

    Sat, Nov 14, 8:00 to 11:00 PM at Dizzy's

    Apple / Outlook Google Calendar

    Sat

    14

    Saturday night jazz trio

    8:00 PM, Dizzy's

  5. Track who has been paid

    Each musician's pay sits on the gig next to their name. Mark it paid when the money goes out, and see at a glance who is still waiting to be paid.

    Bayside dinner set

    Mon, Sep 21 at Humphreys by the Bay

    • Dee Sandoval $275.00 Paid
    • Miles Carrington $275.00 Pay
    • Etta Brooks $275.00 Pay

  6. Hand over the numbers at tax time

    Pick any musician you have hired and a date range, and download their gigs and pay as a spreadsheet. The total paid is on the last line, ready for your accountant.

    etta-brooks-gigs-2026.csv

    Date Venue Payment
    Jan 17, 2026 Dizzy's $250.00
    Mar 6, 2026 Westgate Hotel $400.00
    Sep 21, 2026 Humphreys by the Bay $275.00
    Total paid $925.00

Avoid booking mistakes and save yourself money.

Fewer texts to send and chase

Invitations go out together, and the answers come back to one page. No more scrolling through threads to see who said yes.

Fewer booking mistakes

Every gig, invitation and answer sits in one place, so it's easier to catch a clash before it turns into a double booking.

Same details, fewer mistakes

Time, place, pay and notes come from the gig itself, so no one is working from an old or mistyped text.

Gigs and pay in one spot

See what's booked, who's playing and who's been paid without digging through texts, notes or spreadsheets.

Questions musicians ask

Looking for step-by-step help? Read the full FAQ.

Still have a question?

Do the musicians I hire need an account?

Yes. You can only invite musicians who have signed up, so their invitations, answers and pay all stay in one place. Signing up as a side musician is free, and you can send anyone a sign-up link from your musician list.

How do musicians hear about a gig?

They get an invitation by text message or email, whichever they choose, with the date, the place and their pay. They answer yes or no from the link in that message.

Can I show my gigs on my own website?

Yes. Every musician gets a public page listing their upcoming gigs, and a JSON feed of the same gigs that a web developer can drop into your site. Private gigs stay off both.

Will it do my taxes?

No, but it gets you most of the way there. A band leader can download any musician's gigs and pay for a date range as a spreadsheet, with the total paid at the bottom, to hand to an accountant.

Does it work on my phone?

Yes. Everything works in your phone's browser, so you can answer an invitation or mark someone paid from the green room.

Your next gig can start here.

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